General Terms and Conditions

General Terms and Conditions

for the use of products and services provided by Bangalore Easycoding LLP via athlete-dc.com

Effective date: March 2026

1. Scope and Definitions

1.1 These General Terms and Conditions (“Terms”) govern the contractual relationship between Bangalore Easycoding LLP, a limited liability partnership registered in India with its registered office at 235, Binnamangala 2nd Floor, 13th Cross Road, Indira Nagar 2nd Stage, Indiranagar, Bangalore — 560038, Karnataka, India, represented by Vikas Kumar (vikas@easy-coding.io), Rahul Dey (rahul@easy-coding.io), and Andi Peters (andi@easy-coding.io) (“Provider”, “easyCoding”, “we”, “us”) and the customer (“Customer”, “you”) regarding the use of the Athlete Development Cockpit (“ADC”) product suite, including easyRecords, easyDataMesh, and SafeSport Messenger (easyRelay), as well as any related services offered via athlete-dc.com.

1.2 These Terms apply to all business relationships between the Provider and the Customer. Deviating, conflicting, or supplementary general terms and conditions of the Customer shall not become part of the contract, even if we are aware of them, unless we have expressly agreed to their validity in writing.

1.3 The Customer is typically an organization operating in the field of elite sport (e.g., Olympic Training Centers, sport federations, training facilities). These Terms are directed at business customers.

1.4 Definitions:

• ADC: Athlete Development Cockpit — the overall product suite.
• easyRecords: The athlete master data management product.
• easyDataMesh: The decentralized data exchange infrastructure.
• SafeSport Messenger (easyRelay): The SafeSport-compliant secure messaging product (also referred to as “easySecureConnect”).
• Node: A single organizational instance within the easyDataMesh network, typically corresponding to one OSP location.
• Blueprint: A configured data extract definition within easyModeler.

2. Subject of the Contract

2.1 The Provider develops, operates, and maintains the ADC product suite as software-as-a-service (SaaS). The specific scope of services, including product modules, features, hosting, and support, is defined in the individual service agreement or order form agreed upon between the parties.

2.2 The Provider grants the Customer a non-exclusive, non-transferable, non-sublicensable right to use the contracted ADC products for the duration of the contract, limited to the Customer’s own organizational purposes.

2.3 The Provider reserves the right to further develop, modify, or improve the products, provided that the core functionality contractually owed to the Customer is not materially impaired.

3. Contract Formation

3.1 The presentation of products on athlete-dc.com does not constitute a binding offer. It is a non-binding invitation to the Customer to submit an order.

3.2 A contract is formed upon written confirmation by the Provider (order confirmation) or upon actual provision of the service, whichever occurs first.

3.3 A pilot or trial phase, if agreed, does not automatically convert into a paid subscription unless expressly agreed in writing.

4. Registration and Account

4.1 Use of the ADC products requires registration. The Customer shall provide accurate and complete information during registration and keep this information up to date.

4.2 The Customer is responsible for maintaining the confidentiality of access credentials and for all activities that occur under its account.

4.3 The Customer shall immediately notify the Provider of any unauthorized use of its account or any other breach of security.

5. Scope of Services

5.1 easyRecords: Provides configurable master data management for athletes, staff, institutions, and resources, including role-based access control down to field level, touchpoint documentation, and data export capabilities.

5.2 easyDataMesh: Provides decentralized data infrastructure enabling data exchange between autonomous nodes using the open openXsport format. Includes modules easyDB, openXsport, any2Xsport, easyModeler, Xsport2node, and easyModelOutput.

5.3 SafeSport Messenger (easyRelay): Provides SafeSport-compliant encrypted messaging for athlete-staff communication, including audit trail, legal hold, compliance workflows, and Works Council dashboard.

5.4 The Provider aims for a system availability of 99.5% per calendar year, measured at the server exit point. Planned maintenance windows (communicated at least 48 hours in advance) are excluded from the availability calculation.

5.5 Support is provided according to the support level agreed in the individual service agreement. Standard support is available during business hours via email at andi@easy-coding.io.

6. Customer Obligations

6.1 The Customer shall use the products only for their intended purpose and in compliance with applicable law, including but not limited to the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and — where applicable — the German Works Constitution Act (BetrVG).

6.2 The Customer shall ensure that its users are informed about the nature and scope of data processing within the products and that all necessary consents or legal bases are obtained.

6.3 The Customer is responsible for the accuracy and legality of all data entered into the system by the Customer or its users.

6.4 The Customer shall not reverse-engineer, decompile, disassemble, or attempt to derive the source code of the products, except to the extent expressly permitted by applicable law.

6.5 The Customer shall cooperate with the Provider as reasonably necessary for the performance of the contract, including providing timely access to data sources, systems, and personnel during onboarding and integration phases.

7. Data Protection

7.1 The Provider processes personal data on behalf of the Customer as a data processor (Auftragsverarbeiter) within the meaning of Art. 28 GDPR. The parties shall enter into a separate Data Processing Agreement (Auftragsverarbeitungsvertrag, “AVV”) prior to the commencement of data processing.

7.2 The Provider shall process personal data only in accordance with the Customer’s documented instructions and the AVV.

7.3 Product data for European customers is hosted within the EU/EEA on Amazon Web Services (AWS) infrastructure located in the EU (Frankfurt region), or on-premise at the Customer’s own facility. The Provider shall not transfer European customer data to countries outside the EU/EEA without the prior written consent of the Customer and appropriate safeguards (e.g., Standard Contractual Clauses).

7.4 Further details are set out in the Privacy Policy available at athlete-dc.com/datenschutz.

8. Fees and Payment

8.1 Fees are governed by the pricing structure agreed in the individual service agreement. Unless otherwise agreed, the pricing follows the published pricing model, consisting of one-time setup fees and recurring usage fees per node with degressive user scaling.

8.2 All prices are net prices and subject to applicable taxes at the statutory rate (VAT, GST, or withholding tax as applicable depending on jurisdiction).

8.3 Invoices are due within 14 days of the invoice date, unless otherwise agreed.

8.4 In the event of late payment, the Provider is entitled to charge default interest at the applicable statutory rate. The right to claim further damages remains unaffected.

9. Contract Duration and Termination

9.1 The minimum contract duration is 24 months from the start of the paid subscription, unless otherwise agreed in the individual service agreement.

9.2 After the minimum contract period, the contract automatically renews for successive six-month periods unless terminated by either party with three months’ written notice prior to the end of the current contract period.

9.3 The right of either party to terminate for cause remains unaffected. Cause for termination by the Provider includes, without limitation: material breach of these Terms by the Customer, insolvency of the Customer, or use of the products in violation of applicable law.

9.4 Upon termination, the Customer’s right to use the products ceases. The Provider shall make the Customer’s data available for export in a machine-readable format (JSON, CSV, or XML) for a period of 90 days following the effective date of termination. After this period, data will be deleted in accordance with the data processing agreement.

10. Intellectual Property

10.1 All intellectual property rights in the ADC products, including software, documentation, the openXsport format specification, trademarks, and trade secrets, remain with the Provider or, in the case of openXsport, with the designated coordination body.

10.2 The Customer retains all rights to its own data entered into the system. The Provider acquires no ownership or license rights to the Customer’s data.

10.3 The Customer grants the Provider the right to use anonymized, aggregated usage data for the purposes of product improvement, provided that no individual or organization can be identified.

11. Liability

11.1 The Provider’s liability for damages is limited as follows:

• (a) The Provider is liable without limitation for damages caused intentionally or through gross negligence, and for damages resulting from injury to life, body, or health.
• (b) In the case of slight negligence, the Provider is only liable for breaches of material contractual obligations. In such cases, liability is limited to the foreseeable, contract-typical damages and to the total fees paid by the Customer in the 12 months preceding the damage-causing event.
• (c) Liability for indirect damages, consequential damages, lost profits, and data loss (to the extent not covered by backup obligations) is excluded in cases of slight negligence.

11.2 The Provider is not liable for disruptions, delays, or failures caused by circumstances beyond the Provider’s reasonable control (force majeure), including but not limited to natural disasters, pandemics, government actions, telecommunications failures, or power outages.

11.3 The limitations of liability set forth in this section also apply in favor of the Provider’s employees, agents, and subcontractors.

12. Confidentiality

12.1 Each party shall treat as confidential all information received from the other party that is designated as confidential or that, by its nature, should reasonably be considered confidential.

12.2 This obligation does not apply to information that: (a) is or becomes publicly available through no fault of the receiving party; (b) was already known to the receiving party prior to disclosure; (c) is independently developed by the receiving party; or (d) must be disclosed by law or court order.

12.3 The confidentiality obligation survives the termination of the contract for a period of three years.

13. Subcontractors

13.1 The Provider is entitled to use subcontractors for the performance of the contract, provided that the Provider remains responsible for the proper performance of the contract and that any subcontractor processing personal data is bound by a data processing agreement in accordance with Art. 28 GDPR.

13.2 Upon request, the Provider shall inform the Customer about the subcontractors engaged.

14. Changes to the Terms

14.1 The Provider reserves the right to amend these Terms with reasonable notice (at least six weeks prior to the effective date). The Customer will be notified in text form (email).

14.2 If the Customer does not object to the amended Terms in writing within four weeks of receipt of the notification, the amended Terms shall be deemed accepted. The Provider shall specifically draw the Customer’s attention to this consequence in the notification of amendment.

14.3 In the event of an objection, the Provider may terminate the contract at the time the amended Terms would have taken effect, subject to a notice period of three months.

15. Final Provisions

15.1 For customers based in the European Union: The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods (CISG). The exclusive place of jurisdiction for all disputes is Heidelberg, Germany.

15.2 For customers based outside the European Union: The laws of India apply. Any dispute shall be subject to the exclusive jurisdiction of the courts in Bangalore, Karnataka, India, unless otherwise agreed in the individual service agreement.

15.3 Should any provision of these Terms be or become invalid or unenforceable, the validity of the remaining provisions shall not be affected. The invalid or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest to the economic purpose of the invalid provision.

15.4 There are no oral side agreements. Amendments and supplements to this contract must be in text form to be effective.

Last updated: March 2026
Bangalore Easycoding LLP athlete-dc.com | easy-coding.io
Contact: andi@easy-coding.io | vikas@easy-coding.io | rahul@easy-coding.io